Privacy notice
In short: what you type to make your deed poll isn’t kept. If you ask for a copy by email, we keep your email address and the names for 12 months, and we never use them for marketing.
Last updated 28 October 2026
Who we are
Free Deed Poll (freedeedpoll.com) is run by Change Your Name t/a Easy Deed Polls, the business behind changeyourname.co.uk. We’re the data controller for the information described here. Our address is Unit 142244, PO Box 7169, Poole, Dorset, BH15 9EL, and you can reach us through the support form at changeyourname.co.uk.
The details you type
When you make a deed poll, the names, address and dates you enter are used in your browser to show the preview. Printing happens entirely in your browser too.
When you download the PDF, those details are sent to our server, which builds the file and sends it straight back. The server doesn’t keep a copy and doesn’t write your details to any log.
What we keep
For each deed poll made, we keep a short record of when it was made, whether it was for an adult or a child, and whether it was downloaded, printed or emailed. It doesn’t include your name, your address or anything else that identifies you. We use these counts to understand how the site is used.
If you ask us to email you a copy, we also keep your email address, the old and new names on the deed poll, and whether the email went through. We use them to send that one email, and to see whether people who asked for a copy later use changeyourname.co.uk’s paid service. We never use them for marketing and never pass them to anyone else.
Email addresses and names are deleted after 12 months. The anonymous counts are kept.
To protect the site from misuse, we also keep a scrambled version of your IP address for up to a day, to limit how many PDFs and emails can be requested in a short time. It can’t be turned back into your address.
Our lawful basis
- Sending the emailed copy: you asked for it, so we rely on providing the service you requested (UK GDPR Article 6(1)(b)).
- Keeping the counts, limiting misuse, and checking whether emailed copies lead to orders: our legitimate interest in running the site safely and knowing whether it’s worthwhile (Article 6(1)(f)).
- Analytics and advertising cookies, if they’re ever switched on: your consent, which you can withdraw at any time on the cookies page.
Who else is involved
- Hostinger, which hosts the site and the mailbox the emailed copy is sent from.
- Cloudflare, which protects the site and helps it load quickly. It handles your connection, including your IP address.
- Only if analytics or advertising cookies are switched on and you agree: Google, for Google Analytics, and Meta, for adverts on Facebook and Instagram. Neither is ever sent anything you type into the form.
Cloudflare, Google and Meta may handle data outside the UK. When they do, it’s protected by the UK’s data bridge with the US or by standard contract terms approved for UK data.
Your rights
You can ask for a copy of the information we hold about you, ask us to correct it, or ask us to delete it, and you can object to how we use it. Contact us through the support form above, and tell us the email address you used. If you’re unhappy with how we’ve handled your information, you can complain to the Information Commissioner’s Office.
Changes to this notice
If we change how we use your information, we’ll update this page and the date at the top.